Features
Workspaces and folders
Organize by team or client: workspaces with roles and seats, nested folders with colors, and the three project types.
A workspace is where a team keeps its projects and its people. Inside it, folders keep clients and campaigns apart. Together they let one agency run twenty clients from one account without a client ever seeing another client's work.
Workspaces
Every account starts with one workspace. Create more when you need a hard wall between groups of people: a second studio, a partner agency you collaborate with, or a client who wants their own team inside layernote. Members of one workspace see nothing of another.
Switch between workspaces from the menu in the top left. Projects, folders, members and notification settings all live per workspace. The number of workspaces you can create depends on your plan; see Plans and limits.
Members and roles
Invite people into a workspace by email from Members, and pick their role as you invite them. The owner can change someone's role later in the same list. Each member has one of three roles:
| Role | Can |
|---|---|
| Owner | Everything: invite and remove members, change roles, billing, deleting the workspace |
| Admin | Everything a member can, plus change the workspace settings, delete anyone's comments and permanently delete projects |
| Member | Work in every project (comment, assign, resolve, move cards), create projects, and create and organize folders |
Members count toward the seats in your plan. Reviewers who join a project through a share link are not members and never take a seat; see Client sharing.
Folders
Folders group projects inside a workspace, on the Studio and Team plans. Give each a name, an optional description and a color, and nest them as deep as you like: Clients › Acme › Website 2026. Move a project into a folder from its card menu with Move to, or drag it onto the folder.
Every member can create, rename, move and delete folders. Deleting a folder loses nothing: its projects go back to All projects. Moving a project or folder to another workspace takes the work out of this team, so only the owner and admins of both workspaces can do that; members see only their current workspace under Move to.
Typical setups:
- Agency: one folder per client, subfolders per site or campaign.
- Product team: one folder per release or sprint.
- Freelancer: Active, Waiting on client, Archive.
Project types
Whatever the folder, a project is one of three types:
| Type | What you review | Notes |
|---|---|---|
| Website | A live site, loaded through layernote's proxy | Browse, comment and inspect, per device |
| Figma design | Frames imported from a Figma file | Design-only review, no live site |
| Static files | Images, PDFs and videos | Multi-page PDFs get a page strip, videos get comments on a moment, and a file can have versions |
Every type supports the same annotations, board, sharing and AI access. Upload sizes and storage per plan are in Plans and limits.
Notifications
layernote notifies you in the app when someone mentions you, assigns you or replies to your thread. Choose which of these show up under Settings, Notifications; that choice holds for your whole account.
By email, layernote tells you about new comments on your projects and about replies and mentions. Switch those emails on or off per project under Notifications in your avatar menu, inside the project, so a busy client project can stay quiet.