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Every project in layernote includes a built-in kanban board that gives you a visual overview of all annotations and their current status. Use it to track progress, manage workloads, and move feedback through your review workflow.

Board overview

The kanban board displays annotations as cards arranged in columns. Each column represents a status in your workflow. Cards show key details at a glance — the annotation title, priority, assignee, and viewport — so you can assess the state of a project without opening individual annotations.

Managing columns

Creating columns

Click the + Add column button on the right side of the board to create a new status column. Give it a name that fits your workflow, such as "In Review," "In Development," or "Ready for QA."

Renaming columns

Double-click a column header to rename it. The new name is applied immediately across the project, including on any annotations that currently have that status.

Color-coding

Each column can be assigned a color. Click the color indicator next to the column header to choose from the available palette. Colors appear on annotation cards and pins throughout the project, making it easy to identify statuses at a glance.

Reordering columns

Drag a column header left or right to rearrange the order of your workflow. The board layout is saved automatically and shared across all project members.

Moving annotations

Drag any annotation card from one column to another to update its status. You can also change an annotation's status from the annotation detail panel by selecting a new status from the dropdown. Both methods sync instantly across the board and the project view.

Filtering the board

The filter bar at the top of the kanban board lets you narrow down which cards are visible. Available filters include:

• Assignee — Show only annotations assigned to a specific person.
• Priority — Filter by critical, high, medium, or low priority.
• Label — Filter by any of the custom labels applied to annotations.
• Date range — Show annotations created or due within a specific time window.

Combine multiple filters to focus on exactly the work that matters to you. Filters are applied per session and do not affect what other team members see.

Default workflow vs. custom workflows

New projects come with a default set of columns: Open, In Progress, and Done. This works well for simple review cycles. For more complex workflows, customize the board by adding, removing, renaming, or reordering columns to match how your team actually works. Your custom workflow is saved at the project level, so different projects can have different board setups.